26 tools and workspaces: from meetings and email to AI agents, finances and media. Click to see how each works, with an example.
The tools already built
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These tools are already implemented. Each detail view shows their status, capabilities and remaining setup steps.
The visuals use fictional names and numbers. Find client projects and further applications at Solutions & ideas.
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Built
The Meeting World
Teams, customer calls and project discussions
a shared appointmenta conversation linked to the customer
Video meetings directly in the browser: camera, microphone, screen sharing and chat in one room. Customers join the waiting room via a guest link, without an account. Your team controls admission. Direct messages and group chats complete the Meeting World.
Built: team and customer rooms, guest access, chat, search and archive. For small-group conversations; customer availability and scope by agreement.
Built
Email in your workplace
Office, sales and service
a customer enquirya reply and next step
Your personal inbox is right inside VE-AD. Read messages, write replies and prepare the next step for the customer without leaving your workplace. We set up your mailbox connection with you.
Email is included in the base. An existing mailbox and its setup are required.
Built
Time tracking
Employees and project managers
time spent on a projecttraceable hours
Employees start the time clock or add time entries later. Time can be assigned to a project and corrected when needed. See where work is going without collecting hours from separate lists.
Included in the base. Time tracking and project overview; no automatic payroll processing.
Built
Daily plan and automation
Teams with appointments, callbacks and recurring work
appointments and open worka planned day
The daily plan brings together appointments, callbacks and tasks. Use the planner to organise your day; agreed reminders and recurring runs prompt the next steps. The morning call can read the overview aloud if you wish.
Daily planning and reminders are included in the base. Additional automations and phone calls are set up within the agreed scope.
Built
Holo-Atoms
Design · for any website
Text or a 3D templateA shape made of particles
Thousands of individual particles form text, logos and complex 3D shapes. In the lab, the same particles become your text, a ring, a molecule-like shape or VE-AD's architecture — in your chosen colour. The molecule-like form is an abstract particle model. Custom logos or geometries require a corresponding template.
Lines, light nodes and surfaces make complex structures visible in 3D. On “How it works”, they form each of VE-AD's six groups. The architecture changes as you scroll; under your pointer, it breaks into actual pieces and reassembles afterwards.
Holo-Atoms are the individual particles. Holo Geometry also shows a shape's connected lines and contours. Both can use the same 3D template.
A camera recognises deliberate hand gestures. Use your thumb and a chosen finger to grab the model; two hands zoom and tilt it. A separate scroll mode moves the page or a selected area. A training room helps set up the gestures.
Built: model control, training and app scrolling. Acceptance testing with real cameras is still pending.
Built · dedicated page
The Training Room
Conversations, writing, marketing and investment discipline
Situation and counterpartFeedback and next exercise
VE-AD plays your counterpart: a sceptical owner, a customer discussing price or an investor. You respond yourself. Set difficulty and response time separately; the AI reacts to silence in character.
Ten disciplines across five areas range from complete conversations to objection drills. Afterwards, receive specific feedback, error types and a next exercise. Completed rounds stay in the archive; statistics show progress by discipline.
Built in VE-AD and used for our own training. The dedicated page demonstrates an example session.
Built
The Council
Management, committees and decisions that matter
One questionRecommendation with conditions
Seven AI agents — Customer, Thinker, Merchant, Engineer, Challenger, Sceptic and Lawyer — consider one question. Each role uses documented expertise, experience and its own review criteria. A Writer combines their input into a conditional recommendation; a Builder proposes the first step. A person decides, with the date recorded in the log.
For example, the Engineer receives documented knowledge from 25 years of professional practice: common mistakes, proven solutions and operational criteria. Each AI role examines the same question from a different professional perspective.
Running in our business; roles are defined in text files.
Built
The Workspaces
Organisations with multiple brands and departments
A brand, a taskThe right workspace
Each brand has its own workspace with relevant work, team, files and tools. The Founders' Workspace brings the shared overview together; the Finance Workspace collects private financial tools. Switch context without losing the connection between task, project and brand; visibility follows existing permissions.
Workspaces for brands, company management, finances, meetings and media. We tailor access and tools to your business.
Built
The Finance Workspace
Founders who want to see their finances in context
Finances of both brandsA private financial overview
Invoices and expenses from both brands come together in a dedicated Finance Workspace. From there, access bank accounts, your portfolio and investment rules. Invoices retain their brand context; private figures stay in the protected founders' area.
Built: Finance Workspace with overview, invoices, expenses and access to accounts, portfolio and rules. External connections are configured separately.
Built
The Agency
Office work, sales and customer service in your company
A desired resultWork by the right role
The Agency supports your team with recurring tasks. Meeting notes become quote preparation, a customer enquiry becomes a draft reply, scattered documents become a project handover. Choose an AI role and describe the task. We configure roles and templates for your business; your team reviews and approves the result.
Built: role selection, task preparation and results in the Agency workspace. Active and planned roles are labelled separately.
Built
Second Brain
Shared company knowledge for your team and AI
Knowledge from your companyA shared foundation
What does your company know about its customers? Which rules apply, how are tasks handled and why were decisions made? Second Brain records this company knowledge in one place. Links connect individual entries, turning scattered notes into a readable knowledge base.
People can read the knowledge; AI tools use the same documented foundations. When something changes, the entry is corrected. Version history makes earlier states traceable — knowledge stays verifiable and does not need explaining again in every conversation.
In use in our business: shared company knowledge, readable entries and links. People and AI use the same rules and context.
Built
The Morning Call
Any company where things get left behind
Appointments, callbacks, open itemsCall at 08:00
Get a morning overview of appointments, callbacks and open tasks. By phone at an agreed time if you wish. Confirm that you have heard the plan; reminders follow your settings.
Running in our business since August 2026.
Built
The Agency Bridge
Teams handling extensive research, documents and customer enquiries
Task from the appResult for review
Start a task from your workspace. For a customer quote, VE-AD gathers meeting notes, agreed services and open questions. Progress stays visible with the task. In our new customer offering, this workflow will run with our AI agent on our own servers — without an additional AI subscription for your team. You review the result and decide what to use.
This task workflow runs in our business. We configure the tasks and templates to suit yours.
Built
Locations
Businesses with multiple branches
A selected locationIts work or the combined view
Switching location shows its leads, customers, calls and figures. The combined view brings locations together. New work items are assigned to the selected location, keeping work in the right context.
Built: location selection and combined view in the Design Workspace. The selection filters data; it does not grant additional permissions.
Built
Holo Voice Dialogue
Clarify thoughts and discuss drafts in your workspace
A spoken or typed questionAn answer to read or hear
In the Holo workspace, type a question or choose to dictate it. Review the text before sending; the answer can be read aloud. The dialogue helps with thinking and wording, while actions are confirmed in their respective tools.
Built: a dedicated founders' dialogue with dictation, read-aloud and history export. History applies to the open view. Browser dictation may send audio to the browser provider; the dialogue does not execute tasks.
Built
Lead Generation Workspace
Sales and customer care
A business in your lead listA traceable next contact
Find suitable businesses in lists, filter by area and criteria, and assign contacts. Calls, messages and callbacks retain their history with the lead. Messages can be prepared and reviewed; LinkedIn steps are deliberately handled manually. A successful lead becomes a customer.
Built: lead workspace with call statuses, callbacks, appointments and customer links in the Design Workspace.
Built
Projects and Tasks
Teams with ongoing customer projects
A project with individual tasksWho does what next
Tasks belong to a project and a brand. An owner, due date and status make the next step clear. Search, filters, details and an archive keep even large collections accessible; the project description provides context.
Built: projects, tasks and their connections in the workspaces and founders' overview.
Built
Team and Project Knowledge
Teams needing knowledge alongside their projects
People and project descriptionsResponsibility and context in one place
The team directory shows who has access to a workspace. Existing project descriptions remain fully readable and searchable. View active and completed projects separately without mixing company knowledge with project knowledge.
Built: team views in the workspaces and searchable project knowledge in the League Workspace.
Built
File Storage
Teams sharing project files
A work fileEasy to find in the right workspace
Upload, search and download files within the relevant workspace. An archive preserves completed documents and allows restoration. Every file stays assigned to its workspace; access is checked when reading or changing it.
Built: separate file stores with search, pagination, download, archive and restore.
Built
Calendar and Callbacks
Teams managing appointments and follow-ups
An appointment or agreed callbackIn the calendar, linked to its source
Appointments and callbacks appear in the calendar with their work item. Follow the link back to the lead or project. Personal and shared appointments respect their visibility settings; the same sources feed the daily plan.
Built: calendar, callback links and daily plan sources in VE-AD.
Built
Invoices and Outstanding Payments
Businesses tracking services and incoming payments
Services for a customerAn invoice with a traceable payment status
Invoices consist of assigned services and stay with the customer. Draft, open invoice and payment received each have a traceable status. Manage line items and expenses in the finance area and view invoices as documents.
Built: invoicing, line items, payment statuses and expense management. Banking integration is a separate connection.
Built
Research with sources
Sales, purchasing and anyone who searches the web
A question from a work itemAn answer with sources
Web research with references, started from a work item and saved there as a note — instead of in a private chat with no connection to the work.
Running in our lead generation workflow.
Built
The Editor World
Training, communications, marketing
Video, image or textreviewed media for your business
Video editing, photo and audio studios in one place. Give an editing instruction, review progress and keep track of changes. Videos receive cuts, subtitles and music; photo and audio jobs stay linked to the customer or lead.
Built into the product. Video processing runs in the browser; photos and audio require configured processing. Customer availability by agreement.
Built
Interactive 3D Map
Sales, field teams and territory planning
Leads linked to areasAn area and its matching leads
The 3D map connects areas with their leads. Rotate and zoom the view, select an area or processing status and go to the matching leads. A complete list remains available without 3D.
Built: interactive Cologne map with district selection, figures, search and a return to lead generation. The image here is a schematic example.
Build on this foundation
What it can become for your organisation.
From an existing tool to a concrete task: client projects, industry applications and further ideas show the next step.
Tools & workspaces