A digital workplace where AI works alongside you. Calendars, customers, tasks and finances work together. Your team and AI share the same company knowledge — from first contact to invoice.
Base setup €9,900 · licences from €99/month · all prices net
Your company in one system.
Calendar · Tasks · Files · Finance Customers · Leads · Email · Time tracking · Video meetings
The customer in your CRM, the appointment in your calendar, the agreement in a chat? VE-AD brings them together. We develop every area ourselves and adapt it to your processes. One workplace, one shared set of data.
Read the case study: Job Radar for Neustart Navigator
9.28.46.1
Commissioned by Neustart Navigator, Mainz. The visible market, reviewed daily. Every listing rated 1–10, with scores of 8+ reported. The figures are examples.
Built for a client · Neustart Navigator, Mainz
Job Radar: commissioned by a client, built on VE-AD.
Neustart Navigator, a recruitment consultancy in Mainz, commissioned it from us. We built it on VE-AD and deployed it at the client's premises — it belongs to them and runs there. For new customers, we are now setting up operation on our own servers. Your concrete task remains the starting point.
Client project · Neustart Navigator, Mainz
Job Radar.
An executive recruitment consultancy wanted a daily review of the visible executive job market. The radar retrieves sources, uses a language model to rate each listing, reports matches above a threshold and learns from history. Results can be curated for the website or provided as a candidate watch with a brief.
Client
Neustart Navigator, an executive recruitment consultancy in Mainz. Their radar, their data, their computer.
Choice of provider
Choose the AI that fits. Your workspaces and company knowledge stay connected.
Running at the client's premises
A dedicated workspace, opened with a double-click, with built-in help.
Status
Test mode, started on demand — as requested by the client.
Department knowledgeFind shared instructions and decisions, and trace their historyRunning in our business
Prepare work itemsThe agent gathers information, checks it against rules and flags gaps; people approve the resultRunning in our business
Recurring reportsScheduled jobs collect the figures and save the completed report, instead of assembling it manually each monthRunning in our business
Research with sourcesAnswers with references, saved with the work item instead of in a private chatRunning in our business
Tools that currently live in ExcelInformal spreadsheets become an application with permissions, logs and searchHow VE-AD began
A market, reviewed dailyFetch sources, rate each item, report above the threshold and learn from historyJob Radar
Holo-AtomsThousands of particles form a name, logo or blueprint, then move into the next shape as you scrollThis page
VE-AD · Alpha 0.8.9
A memory remembers things. A brain works with them.
VE-AD is more than a second memory: a workplace with eyes, a brain and hands. AI uses the work information it is allowed to access, connects the dots and prepares the next step. Your team decides what happens next.
Eyes: see the current picture
Customers, appointments, files and conversations provide context. AI sees only the information it is allowed to access.
Brain: put knowledge to work
Use company knowledge, research with sources and prepare decisions. For difficult questions, the Council brings together seven perspectives.
Hands: move work forward
AI agents prepare quotes, replies and handovers. Recurring workflows follow the agreed rules. Your team reviews and approves.
Your knowledge stays
Notes, agreements and decisions build your company’s memory. People and AI work from the same information under the same access rules.
Built for your business
We develop every area ourselves, from calendar to invoicing. That lets us adapt processes, tasks and rules to your business and add further areas when needed.
Keeps you informed
The daily plan brings together appointments, callbacks and open tasks. It can arrive by phone if you wish. Upcoming work does not have to wait for someone to check.
Diagram based on real features — no customer data.
An assistant on the side
When customers, appointments and agreements live in separate apps, someone has to connect them. AI in a separate chat knows only what you give it each time.
A participant in the system — VE-AD
Calendars, tasks, customers, finances and company knowledge belong to the same workplace. AI works with the context it is allowed to access; results stay with the task. People make the decisions.
Our new operating model · server service being set up
Our servers. Your AI in your workplace.
We are building VE-AD as a shared service on our own servers. Our AI agent runs locally there, working for your team with approved files, tasks and company knowledge. You need neither your own AI subscription nor your own server.
1
A task in VE-AD
“Create a quote from this briefing.” The customer, files and company knowledge provide the context.
2
Our agent gets to work
AI handles your task on our servers and saves the result in VE-AD. We take care of operation; your team uses its workspace.
3
You approve
Review the result and decide whether to use it. The decision stays with a person.
One licence. AI included.
Your VE-AD licence includes the workspace, operation and our AI agent within the agreed scope. You do not need an additional Claude, ChatGPT or other AI subscription. Your team's recurring costs are agreed before you start. AI is included, but not unlimited. How AI allowances work →
Delivery and usage scope
The server service for customers is currently being set up. We specify delivery, number of users and included AI usage in your quote. Your team gets access to VE-AD without needing a contract with another AI provider. Additional requirements and extensions are agreed in advance.
The foundation for your company. More when you need more.
Your everyday workspace is complete. Add specialist groups to suit your business — the Editor, for example, only if your team produces content.
VE-AD Base · one-off setup
€9,900 Net · plus a monthly licence
Everything for everyday teamwork.
Files, calendar and tasks are included, along with customers, projects and finance. We set up your workspace, connect your company knowledge and introduce your team to it.
The agreed base setup is included. Special data migrations, integrations or custom development receive a separate quote in advance.
These three groups are always included.
Overview
Appointments, open tasks and the next step. A shared view for your team.
VE-AD core
The workspace and AI that works with your approved information.
Company knowledge
Your Second Brain: rules, decisions and knowledge in one place, for people and AI.
Files & storage
Shared calendar
Four-column task board
Customers, leads & projects
Email in your workplace
Invoices & outstanding payments
Expense overview
Employee time tracking
Individual logins & permissions
AI & company knowledge
AI with clear limits.
Your team and its subscribed AI tools share one monthly allowance. An extension unlocks additional features; it does not automatically increase that allowance.
Track your usage
In VE-AD, you can see what has been used, what active jobs have reserved and how much remains available.
No surprise charges
If the remaining allowance is insufficient, no further AI job starts. Extra usage requires an explicit booking with an agreed price and scope. Nothing is charged automatically.
Wait during busy periods
AI jobs are processed in sequence. High demand can mean waiting. An immediate response or fixed response time is not guaranteed.
What is provisionally included — and how is it counted?
Both the number of requests and the amount of text processed are limited. Text is measured in small units called tokens. Input includes documents, company knowledge and conversation history read by the AI; output consists of its responses.
Provisional pilot limits per company per month
Plan
Get in touch
Input Tokens
Output Tokens
Individual
200
2 million
400,000
Team
1,000
10 million
2 million
Business
3,000
30 million
6 million
All three limits apply at the same time. Large documents or long responses can exhaust the text allowance before the request limit is reached. Pending jobs reserve their estimated maximum usage. A new request may therefore be declined while the remaining balance is still above zero.
Jobs cancelled before starting release their reservation. Once started, failed or cancelled jobs may still consume allowance. If the full usage report is missing, the reserved amount is counted as a precaution.
The allowance resets at 00:00 UTC on the first day of each month. Unused amounts do not roll over. Explicitly booked extra allowance is valid only for the current month and does not renew automatically.
Still to be decided: Final allowances and supported load will be determined only after load testing on our actual servers. These pilot values are not yet a binding customer offer.
Your VE-AD at a glance
One-off setup
Monthly licence
AI within the agreed monthly allowance. The amounts above are pilot values; your quote specifies the binding scope. Extra usage requires an explicit booking and is never charged automatically.
Start with the base and add groups later. Unsubscribed extensions are not charged. Changes and cancellations follow the agreed notice periods; access to existing data and export arrangements are specified in the quote.
Server operation and AI usage are included within the agreed scope. Extra requirements are agreed with you; there are no automatic additional charges. The customer service is being set up. Delivery, usage scope, term and licence conditions are specified in your quote before starting.
One-off setup plus a monthly licence. All prices exclude applicable VAT. This selection is a price overview, not an order.
The process
How VE-AD becomes your workplace.
First, see VE-AD in action. Then we agree which workflows to bring together, what data to import and who needs which permissions. You receive a quote with a clear scope.
1
Get to know us
We demonstrate VE-AD and discuss the tools your team uses today. A demonstration takes twenty minutes and can be held remotely.
2
Agree on the scope
Workspaces, data, permissions and integrations are recorded in the quote. You know what you will receive before starting.
3
Set up
We connect your workspaces, set up the AI and check the agreed workflows with your team.
4
Work together
Your team works in VE-AD. The recurring VE-AD licence covers server operation and agreed AI usage; further development is agreed with you.
Questions to ask
What privacy, IT and audit teams ask first.
These answers describe design decisions, not certifications. Your responsible teams need to assess them.
Who can see what?
You decide who may view and edit which information. AI follows the same permissions.
What happened?
Changes and approvals remain traceable by time and author. Earlier rules and decisions can also be reviewed.
Who decides?
Nothing takes effect without human approval. AI prepares the work; the final action is recorded.
Where is the data stored?
In our new operating model, VE-AD and the AI agent run on our own servers. We agree on storage location, access and data protection requirements before setup.
What does operation cost?
The base costs €9,900 as a one-off setup. The base licence is €99 for one person, €299 for up to five or €599 for up to 15 people per month, all net. Server operation and agreed AI usage are included. Council, Agency, Editor, Training Room, Lead Generation and Investments can be added for an extra fee. Calculate your combination →
What if you are no longer available?
Your data and company knowledge remain yours. Access, data handover and usage rights are specified in the quote.
Two brands
Our own brands — managed in VE-AD.
They taught us how to build this. Each has its own website. Both are managed in VE-AD — our working example.
Four founders with clear responsibilities: Marçal, Ante, Andrew and Jan. For questions about VE-AD and our brands, contact us directly.
MarçalCEO & FounderStrategy, product and development of VE-AD
Ante KursarCOO & FounderOperations and business processes
AndrewCMO & Co-founderMarketing, brand management and customer communications
JanCFO & Co-founderFinance and sales
Contact
Write to us.
How could your team work with VE-AD? We show you the running system and discuss your processes. A demonstration takes around twenty minutes and can be held remotely.
Company
evolveadapt GbR Vor den Siebenburgen 44, 50676 Cologne, Germany
GbR · Cologne
