24 client projects, proposals and ideas. Click to see how VE-AD makes specific work easier.
The examples
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Status, foundations and commitments
Your task becomes a dedicated workspace in VE-AD. For new customers, we are setting up a shared service on our own servers — with our AI agent and no additional AI subscription. Here you will find client projects and examples of how other organisations could use this foundation. Explore the tools already built at Tools & workspaces. Every example is clearly labelled.
Client project built for a clientProposal example from our presentation — available to buildIdea industry example — available to build
Proposals and ideas are examples, not a wish list. The cards show how existing tools can be combined for specific tasks. We agree what else needs to be developed, connected or tested for your business.
What applies to every example
People keep control of approvals. Nothing takes effect without a person's approval — no quote, invoice, reply or order.
We operate it. You approve the work. In our new offering, the workspace and AI agent run on our own servers. You decide who may access which information. We agree on data and deployment requirements before starting.
The AI can be replaced. Your workspace stays in place if you want to change the AI. Your work and company knowledge remain connected.
Work stays traceable. You can see what the AI prepared and what was approved. Your quote specifies the included AI usage.
Your data and company knowledge remain yours. We specify access, data handover and usage rights in your quote.
Every example starts with your task. Together we define what the application should do. Scope and costs are set out in the quote before work begins.
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Proposal
From customer call to next step
Consulting, service and project teams
a customer appointmentagreements and the next task
A customer joins through the guest link. Discuss project progress, share your screen and record the agreements with the customer. Then create the next task with an owner and due date. The conversation belongs to the work, rather than another app.
Example using the existing Meeting World, customer records and tasks. Your team adds notes and follow-up tasks; no automatic call recording.
Proposal
One media job, three studios
Photography, communication and internal training
images, video and a briefreviewed content linked to the job
A product launch needs images, a short video and a voiceover. In the Editor World, your team edits the content, compares results and approves them. The job stays linked to the customer.
Example workflow using video editing, photo and audio studios. Media processing and availability are configured for the business.
Online job listingsMatches rated 8 or higher, reported
Monitors the executive job market daily, rates openings against agreed criteria and reports suitable roles. Results are available as a curated selection for the website or a personal overview. Runs as a dedicated workspace for the client.
Client: Neustart Navigator, Mainz — their radar, their data, their computer. Status: on-demand test run, as requested by the client. Featured on the homepage
Idea
Running a season
Clubs, leagues, event organisers
Registrations, resultsStandings and prize money
Registration, fixtures, results, payments and prize money in one place — with automatic deadline reminders and rules stored as text in shared memory.
In development: this is how we are building Marsy League, our own esports league, on the same foundation.
Idea
From viewing to property listing
Estate agencies
Photos and notesDraft property listing
Photos and notes from the viewing become a draft listing in the agency's voice. A checklist flags required information until it is complete. The agent reads, edits and approves it.
Example. Feasible: the same process as a site visit leading to a quote — appointment, draft, approval.
Idea
From site measurements to a quote
Trades
Photo and note from the visitDraft quote that evening
A photo and note from the visit become a draft quote that evening, using items from the business's own price list. The owner reads, edits and approves it — approval remains theirs.
Example. Feasible: appointment → quote → order already runs in our business; only the business's price list is new.
Idea
Speak your documentation
Home care providers
Two spoken sentencesNote on the case
Dictate two sentences about a visit in the car. They become a case note with the time, client and service. Your team checks the prepared text before saving it to the case.
Example. Feasible: the video tool's local speech recognition already transcribes our recordings word for word.
Idea
Applications: organised, never decided
HR departments
Incoming applicationOrganised, complete list
Applications are made complete by requesting missing documents, then organised according to the organisation's written criteria. People control the order and make the decisions. The EU AI Act classifies recruitment selection as high-risk, and our approach reflects that.
Example. Feasible: work items, memory and approvals exist. The decision itself is deliberately not automated.
Idea
Deadline watch
Law firms, practices, tax advisers
Deadline on a caseCall at 08:00
The morning call for deadlines: every deadline is attached to a case. The call lists what is due today and this week, and keeps trying until a person presses 1.
Example. Feasible: our morning call already covers callbacks and appointments — deadlines add one more field.
Proposal
Two-person approval
Public bodies, banks, any organisation with signing authority
Work item requiring authorisationEffective after two approvals
Certain actions only take effect once two people have approved them. The system enforces this and records who approved what and when.
Example from our presentation to a federal organisation. Feasible: per-item permissions and audit logs exist — the second approval is another rule.
Proposal
Compare AI models at work
Organisations seeking control over their deployment
One task, two modelsResults and costs side by side
Give the same task to two models, one under your own control. Compare results and costs side by side, using a real piece of work.
Example. Feasible: VE-AD already records usage costs. A comparison makes the quality and effort of different AI options visible.
Proposal
Explain every result
Audit, privacy and regulated environments
An outputIts rule and source
Each output cites the rule and source behind it. When someone changes a rule, the system shows what depended on it.
Example. Feasible: shared company knowledge exists — an answer can include the relevant rule and source.
Proposal
Role preview
IT security, data protection
A roleSee its access in one click
“What can a caseworker see?” — demonstrated in one click. The preview makes the agreed access rights visible.
Example. Feasible: access permissions are already part of VE-AD — the preview makes them tangible.
Proposal
Budget cap per department
Management, financial control
Budget by departmentA stop, not a surprise
A budget per department, visible in real time, with a stop before an unexpected bill. Every model call already records its cost in the log — the cap is the next step.
Example. Feasible: every model call is logged with its cost; the cap adds a threshold.
Proposal
Operation without an external connection
Organisations with confidentiality requirements
The same architectureOn your own network
A possible separate implementation: VE-AD entirely within your company's network. This goes beyond our planned standard offering on our servers. Features and quality would need to be assessed for the specific use case.
Example. Feasible: the model can be replaced, and speech recognition already runs locally for us. We have not yet operated the whole system without an external connection.
Idea
Service charge statements
Property management
Receipts, meters, allocation rulesStatement with supporting records
Receipts, meter readings and allocation rules stay with the property. The statement is generated from the same records for a person to check and approve. Every figure has a source that can be inspected.
Example. Feasible: VE-AD matches our receipts and account transactions twice a day; the allocation per property is an additional rule.
Idea
Training in four formats
Learning and development, HR
A 60-minute recordingClips, summary, transcript
Sixty minutes become chapter clips, a summary, a transcript and a list of questions. The content enters shared memory, and answers cite timestamps. Subtitles are produced too.
Example. Feasible: the video tool already cuts and transcribes recordings; the four formats are four outputs of the same run.
Idea
From reservations to purchasing
Hospitality
The week's reservationsShopping list by supplier
The week's reservations, menu and stock levels produce a shopping list by supplier and a suggested rota each evening. The kitchen edits it, the manager approves it — nothing is ordered automatically.
Example. Feasible: scheduled jobs and approval by pressing 1 run daily for us; the restaurant's menu is the new ingredient.
Idea
Reordering from sales data
Retail
The day's till exportSuggested order
The day's sales export is read each evening. By morning, low-stock items appear in a suggested order with supplier and quantity. The owner confirms, changes or ignores it with one action.
Example. Feasible: VE-AD already imports and matches external data with our account transactions twice a day.
Idea
Defects with photos and deadlines
Construction, site management
A photo and one sentenceWork item with a deadline
Photograph a defect and describe it in one sentence. It becomes a work item with the trade, subcontractor and an automatic deadline reminder. The site diary draws on the same entries.
Example. Feasible: the photo, deadline and morning call use the same components as deadline watch.
Idea
Chasing missing receipts
Tax advisers, accounting
Transaction without a receiptReminder with an upload link
Each transaction without a receipt triggers a friendly reminder to the client with an upload link. Incoming documents go to the right work item. The firm sees what is still missing for each client.
Example. Feasible: VE-AD already matches our transactions and receipts; the reminder adds a scheduled job.
Idea
Voicemail becomes a list
Practices, workshops, law firms
Recorded messageSorted callback list
Each message is transcribed and sorted by purpose — appointment, prescription, callback or quote. By morning, callbacks appear in the order set by the team, and the morning call reads them out.
Example. Feasible: local transcription, callback lists and the morning call already run for us.
Idea
Public enquiries with case numbers
Local government, public offices
Incoming enquiryDraft reply with reasons
Incoming enquiries are assigned to the right team and receive a draft reply citing its rule and source. The caseworker approves it. Where policy requires two people, the system enforces it.
Example. Feasible: rule-based permissions, per-case logs and written memory exist; explanations and two-person approval are described above.
Idea
Enquiries in your own voice
Hotels, holiday rentals, studios
Guest enquiryDraft reply
Each enquiry receives a draft reply based on availability, prices and the business's own wording. The host reads and sends it — or edits a sentence, which shared memory can retain for next time.
Example. Feasible: answers drawing on a work item and shared memory are central to VE-AD; our research with sources already works this way.
How to get there
Your task. Our starting point.
The VE-AD base costs €9,900 net as a one-off setup: Overview, the VE-AD core and company knowledge with tools for daily work. Add a base licence at €99 for one person, €299 for up to five or €599 for up to 15 people per month, all net. Add Council, Agency, Editor, Training Room, Lead Generation and Investments as needed for an additional fee. Server operation and agreed AI usage are included; no additional AI subscription is required. The customer service is being set up. Delivery and scope are defined in your quote.
AI is included, but not unlimited. Your team shares a monthly allowance; you can see usage and the remaining balance in VE-AD. Further AI jobs stop when the limit is reached. Extra usage requires an explicit booking, with no automatic charges. Busy periods may involve waiting; an immediate response is not guaranteed. View provisional allowances and how usage is counted → Custom applications and extensions are priced according to the agreed scope.
Solutions & ideas